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GRANTS/SPECIAL PROJECT MANAGER

GRANTS/SPECIAL PROJECTS MANAGER

$23.93 Hourly - $49,776.73 ANNUAL BASE

Closing: Open Until Filled

The purpose of the class is to prepare proposals for submittal to potential funding sources to obtain funds for ongoing or special projects; coordinate special projects, grant monitoring and acquisition, identify, define, research funding sources to support existing and planned program activities as well as writing, and submission of grant reimbursement proposals and request. The class researches and formulates long range goals for the organization; develops policy and position papers. The class works within a general outline of work to be performed, and develops work methods and sequences under general supervision.

ESSENTIAL DUTIES AND RESPONSIBLITIES: The tasks listed below are those that represent the majority of the time spent working in this class. Management may assign additional tasks related to the type of work of the class as necessary.

  • Performs special studies involving improvements to policies, procedures, facilities, technology, or other issues as assigned.

  • Identifies and researches corporate, foundation, and government sources of funding.

  • Researches funding source proposal requirements and submittal deadlines and maintains report deadline calendar.

  • Assemble and maintain current files on institutional programs and projects.

  • Researches and writes new grant proposals.

  • Writes, edits, and proofreads proposals and reports to corporate, foundation, and government funding sources.

  • Performs an analysis of grants, contracts and/or leases; prepares statistical reports, projects and related data.

  • Coordinates preparation, assembly, and delivery of proposal documents.

  • Tracks status of proposals and follows up to provide additional information as required by funding sources.

  • Provides professional level staff assistance to an administrative superior, division or department head in assigned areas of operation; assists and advises on matters pertaining to contract, grant and/or lease.

  • Acts as administrative liaison among various operational and administrative functions related to an assigned contract, grant and/or lease; interprets and explains policy regulations and operating procedures.

  • Coordinates evaluation and monitoring of grant funded programs, or writes specifications for evaluation or monitoring of program by outside agency.

  • Writes periodic reports to comply with grant requirements.

  • Maintains master files on grants.

  • Monitors paperwork connected with grant funded programs.

  • Research, production, and delivery of grant applications for grant acquisition.

  • Track financial, wage and labor, and construction information for existing grants and acquired grants.

  • Compile data necessary for quarterly, semi-annual and annual reports for each existing and acquired grant.

  • Formulates inter-agency or municipality agreements involving mutual cooperation; coordinates issues with federal, state, regional, or local government.

  • Addresses issues raised by citizens, other staff agencies, public or private groups, or others; resolves issues or refers to other staff or agency for resolution.

  • Assists with budget development; coordinates between departments; assists with funds allocation, control, and reporting.

  • Attends staff meetings to exchange information; attends in-service training and technical or professional classes, seminars, or conferences to improve technical or professional skills.

  • Oversees the collection and maintains of information to support periodic and special reports and studies related to City activities and events.

  • Writes reports to government, foundations and other funders.

  • Identifies funding opportunities and new program areas to match institutional priorities.

  • Research, develop and manage grants. Writes grant application, according to format required, and submits application to funding agency or foundation following the appropriate authorization.

  • Reviews literature dealing with funds available through grants from governmental agencies and private foundations to determine feasibility of developing programs to supplement local annual budget allocations.

  • Discusses program requirements and sources of funds available with administrative personnel.

  • Confers with personnel affected by proposed program to develop program goals and objectives, outline how funds are to be used, and explain procedures necessary to obtain funding.

  • Prepares narrative justification for purchase of new equipment and other budgetary expenditures.

  • Meets with representatives of funding sources to work out final details of proposal.

  • Coordinates and monitors grant funded programs, and/or writes specifications for evaluation or monitoring of programs.

  • Maintains master files on grants.  Monitors paperwork connected with grant funded programs.

  • Evaluates or monitors contract performance to determine necessity for amendments or extensions of contracts, and compliance to contractual obligations. Serves as liaison officer to ensure fulfillment of obligations by contractors.

  • Arbitrates claims or complaints occurring in performance of contracts.

INVOLVEMENT WITH DATA, PEOPLE, AND THINGS

DATA INVOLVEMENT:

Requires synthesizing or integrating analysis of data or information to discover facts or develop knowledge or interpretations; recommends policies, procedures, or methodologies based on new facts, knowledge, or interpretations.

PEOPLE INVOLVEMENT:

Requires negotiating, exchanging ideas, information, and opinions with others to formulate policy and programs or arrive jointly at decisions, conclusions, or solutions.

INVOLVEMENT WITH THINGS:

Requires establishing long range plans and programs, identifying funding sources, allocating funds for, and overseeing long range capital improvements, major construction projects, major equipment, rolling stock, and new technology systems which support goals and objectives of the organization.

COGNITIVE REQUIREMENTS

REASONING REQUIREMENTS:

Performs work involving the application of principles of logical thinking and administrative and professional practices to diagnose or define problems, collect data and solve abstract problems with widespread unit or organizational impact.

MATHEMATICAL REQUIREMENTS:

Requires using mathematics involving the practical application of fractions, percentages, ratios and proportions or measurements, geometric construction, algebraic solutions of equations and inequalities, descriptive or inferential statistics, and mathematical classifications or schemes.

LANGUAGE REQUIREMENTS:

Requires reading professional literature and technical manuals; speaking to groups of employees, other public and private groups; writing manuals and complex reports.

MENTAL REQUIREMENTS:

Requires performing professional level work requiring the application of principles and practices of a wide range of administrative, or managerial methods in the solution of administrative or technical problems; requires complete understanding of operating policies and procedures and the ability to apply these to complex administrative problems; requires continuous, close attention for accurate results or frequent exposure to unusual pressures.

VOCATIONAL/EDUCATIONAL AND EXPERIENCE PREPARATION

VOCATIONAL/EDUCATIONAL PREPARATION:

Requires BA degree in Public Administration, or closely related field; or any equivalent combination of related training and experience.

SPECIAL CERTIFICATIONS AND LICENSES:

State Driver’s License

EXPERIENCE REQUIREMENTS:

Requires over two year and up to and including five years.

AMERICANS WITH DISABILITIES ACT REQUIREMENTS

PHYSICAL AND DEXTERITY REQUIREMENTS:

Requires sedentary work that involves walking or standing some of the time, involves exerting up to 10 pounds of force on a regular and recurring basis, and sustained keyboard operations.

ENVIRONMENTAL HAZARDS:

The job risks exposure to no environmental hazards.

SENSORY REQUIREMENTS:

The job requires normal visual acuity, field of vision, hearing, speaking.

JUDGMENTS AND DECISIONS

JUDGMENTS AND DECISIONS:

Requires decision-making as a significant part of the job, affecting a large segment of the organization and the general public; works in a dynamic environment, responsible to assist in developing policies and practices.

Last Updated (Wednesday, 11 January 2017 15:25)

 

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110 Dr. Martin Luther King Jr., Blvd West ,Belle Glade, Florida 33430

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